Satisfactory Academic Progress (SAP) is a federal requirement financial aid recipients must meet to establish or maintain financial aid eligibility. The Financial Aid Office is required to monitor a student’s academic progress to ensure they are successfully completing the courses needed to complete their educational program.

To remain in good financial aid standing at the College and retain eligibility for Title IV financial aid, students must maintain a minimum grade point average (GPA), complete the courses in which they enroll, and complete their program of study within a reasonable period of time. All students taking courses for credit will have financial aid SAP status evaluated at the end of each semester/term, including summer. 

Satisfactory Academic Progress (SAP) Standards

The following standards are applied to all students taking courses for credit to evaluate financial aid Satisfactory Academic Progress (SAP). This includes financial aid applicants, self-payers, dual credit/high school students, and apprenticeship and guest students. A student’s financial aid SAP status does not affect their ability to enroll with the College, only their eligibility for financial aid. Go here for more information on the College Academic Standing policy.

If your academic performance was impacted by COVID-19 (Coronavirus), visit ilma-ass.com/coronavirus for information on how this may affect your financial aid SAP status.

SAP Calculators

Maintaining Good Financial Aid Standing

  • Students must maintain a cumulative GPA that is greater than or equal to 2.0.

    • Remedial and transfer courses are not calculated in the GPA.
    • English as a Second Language (ESL) courses do not get calculated in the GPA.
    • Pass/Fail courses do not get calculated in the GPA.
    • For repeated courses, only the higher grade will be used in the GPA calculation.

    Use this GPA calculator guide for reference. 

  • Students must successfully complete 67% or more of all attempted credit hours.

    • All for-credit courses taken at Ivy Tech, transfer credits from other institutions and verified competency credit are included in this calculation.  This includes remedial and pass/fail courses.
    • Withdrawals and repeated courses will be counted toward all hours attempted. When courses are repeated, only the earned credit hours associated with the higher grade will be counted as successfully completed in the completion rate calculation. If both grades are equal, only the earned hours from the earlier course will be counted as successfully completed in the completion rate calculation.
    • See the chart below to determine the minimum number of hours must be successfully completed to maintain a 67% completion rate.
    Hours Attempted Hours Successfully Completed
    12 8
    24 16
    36 24
    48 32
    60 40
    72 48
  • The credit hours attempted by a student regardless of whether or not they apply toward the student's program, are within 150% of the total credit hours required by the student's program. 

    • Up to 30 credit hours of remedial courses will be excluded from the maximum time frame calculation.
    • All attempted hours associated with repeated coursework (original and repeated attempts) are included in the maximum time frame calculation
    • Transfer hours, dual credit course and pass/fail courses are included in the maximum time frame calculation.
    • If at any time it is determined to be mathematically impossible for the student to complete their program within the maximum time frame, the student will be terminated from financial aid eligibility.

    See the chart below to determine the maximum time frame hours allowed, based on the credit hours required for the program.

    Hours Required for Programs x 150% Maximum Hours Allowed
    18 x 150% 27
    30 x 150% 45
    45 x 150% 67.5
    60 x 150% 90
    72 x 150% 108 

    Changing Majors: Changing majors may have an impact on a student’s maximum time frame calculation because there may be hours from the prior major that now do not count toward the student’s current major requirements but do count toward the maximum time frame (MTF) calculation. Changing majors will not “re-set” a student’s GPA, completion rate or maximum timeframe calculation.

    Returning for a Subsequent Degree: Students who have graduated with an Ivy Tech degree and are returning to Ivy Tech for a subsequent degree, may qualify for a maximum time frame “re-set”. However, the student’s GPA and completion rate will not “re-set” and will include all hours from the prior and subsequent degree (as outlined above). Students may request a subsequent degree MTF “re-set” evaluation by contacting their local campus Financial Aid Office.

Monitoring SAP Status

It is a student's responsibility to monitor their SAP progress via MyIvy.IvyTech.edu:

  1. Log in to MyIvy
  2. Go to “Billing and Financial Aid” in the Student section
  3. Click “More Options”
  4. Click “Step 5 Monitor your Financial Aid Status”
  5. Select the aid year
  6. The current SAP status will be displayed. Students can view their entire SAP status history by clicking the “academic progress” link

Other Information Related to SAP

  • SAP Status SAP Status Description Eligible for Financial Aid?
    Good Student meets all SAP standards (GPA, Completion Rate and Maximum Time Frame) Yes
    Warning Student failed to meet at least one SAP Standard (GPA and/or Completion Rate) and is given one semester in which to improve to meet the SAP standards & return to Good standing. Yes
    Terminated Student was previously in Warning status and failed to regain Good standing, or student will not be able to complete program within the 150% limit for Maximum Time Frame. Students who have extenuating circumstances may file an appeal.  to have their Financial Aid eligibility reviewed. Students may also self-pay and continue to enroll to attempt to regain Good standing or complete program. No
    Probation

    Student is on approved SAP appeal. In order to remain eligible for financial aid, the student must the following conditions or regain Good standing:

    - Complete all courses enrolled for the term with a grade of "C" or better,

    - Not withdraw from any courses, and

    - Follow their Academic Completion Plan (ACP)

    Yes
    Review

    Student has an outstanding issue that must be resolved before their SAP status can be determined. Contact the Financial Aid Office or Express Enrollment Center for more details.

    Eligibility will be determined once issue is resolved
  • Use the SAP calculators to estimate how different situations will affect your SAP status.

     

     

  • Students who fail to meet SAP standards may be subject to intervention activities and related restrictions. Students in termination status for not meeting Satisfactory Academic Progress (SAP) standards who have extenuating circumstances may appeal their Financial Aid eligibility. 

  • Students in termination status for not meeting Satisfactory Academic Progress (SAP) standards who have extenuating circumstances may appeal their Financial Aid eligibility. Appeals will be reviewed by the SAP Appeal Committee at each campus within 14 days after a completed appeal packet is submitted. Students will be notified at their Ivy Tech email address of the committee’s decision.

    SAP Appeal Form

     

  • Below are videos that can help you understand SAP. Take time to watch them and contact us at 888-IVY-LINE if you have any further questions. 

     

     

     

     

Find Local Financial Aid Contact Info

Don't see a nearby Financial Aid location? Call 1-888-489-5463 and we'll get you started.

Monday–Thursday, 8 a.m. to 5 p.m. ET
Friday, 8:30 a.m. to 4:30 p.m. ET

812-934-3954
R11express@ilma-ass.com

Batesville Financial Aid
1 Ivy Tech Drive
Batesville, IN 47006

Fax: 812-934-4590

Monday–Thursday, 10 a.m. to 5 p.m. ET: Drop-ins and by appointment
Friday: By appointment

812 -330-6160
bloomington-finaid@ilma-ass.com

Bloomington Financial Aid
200 Daniels Way
Bloomington, IN 47404

columbus-finaid@ilma-ass.com

Columbus Financial Aid
4475 Central Avenue
Columbus, IN 47203

Please contact Financial Aid at our full-service campus located in Richmond.

Please contact Financial Aid at our full-service campus located in Lafayette.

Monday–Thursday, 8 a.m. to 6 p.m. CT
Friday, 8 a.m. to 5 p.m. CT

219-981-1111, x7498
lakecounty-finaid@ilma-ass.com

Monday–Thursday, 8 a.m. to 6 p.m. CT
Friday, 8 a.m. to 5 p.m. CT

219-392-3600 x 3212
lakecounty-finaid@ilma-ass.com

Monday–Thursday, 8 a.m. to 7 p.m.
Friday, 9 a.m. to 4 p.m.
Saturday: Virtual 9 a.m. - 12 p.m. only

Open Saturdays: 9 a.m. – 12 p.m during the following dates:
October 14, 21; December 9, 16; January 6, 13; March 16

574-289-7001, ext. 5339
southbendelkhart-finaid@ilma-ass.com

Elkhart Financial Aid Office
22531 County Road 18
Goshen, IN 46528

January, March, August and October:
Monday - Thursday: 8 a.m.- 6 p.m. CT
Fridays: 9 a.m.– 5 p.m. CT

All other months
Mondays and Tuesdays: 8 a.m. – 6 p.m. CT
Wednesdays and Thursdays: 8 – 5 p.m. CT
Fridays: 9 a.m.– 5 p.m. CT

812-429-1429
evansville-finaid@ilma-ass.com

Evansville Financial Aid Office
3501 N First Avenue
Evansville, IN 47710

Monday–Thursday, 8 a.m. to 5 p.m. ET
Friday, 9 a.m. to 4 p.m. ET

260-480-4136
fw-finaid@ilma-ass.com

Fort Wayne Financial Aid
3701 Dean Drive, Student Life Center, Room 118
Fort Wayne, IN 46835

Fax: 260-480-2054

Please contact Financial Aid at our full-service campus located in Lafayette.

Please contact Financial Aid at our full-service campus located in Columbus.

Monday–Thursday, 8 a.m. to 6 p.m. CT
Friday, 8 a.m. to 5 p.m. CT

219-981-4417
lakecounty-finaid@ilma-ass.com

Please contact Financial Aid at our full-service campus located in Terre Haute.

Please contact Financial Aid at our full-service campus located in Columbus.

Monday 8:30 a.m. - 5:00 p.m. ET
Tuesday 8:30 a.m. - 6:00 p.m. ET
Wednesday 8:30 a.m. - 5:00 p.m. ET
Thursday 8:30 a.m. - 5:00 p.m. ET
Friday 9:00 a.m. - 4:30 p.m. ET

317-921-4300
HamiltonCounty-FinAid@ilma-ass.com

Hamilton County Financial Aid
300 N. 17th Street
Noblesville, IN 46060

Sign Up to Get a Call Back →

Fax
317-917-7196

Financial Aid Team
Dr. Shederick Whipple, Director of Financial Aid
317-921-4826
swhipple2@ilma-ass.com

Financial Aid Questions for Military & Veterans
HamiltonCounty-VeteransAffairs@ilma-ass.com

Monday–Thursday, 8 a.m. to 5 p.m. ET
Friday, 9 a.m. to 5 p.m. ET
2nd Saturday of the month, 9 a.m. to 1 p.m. ET

1-888-489-5463
indy-finaid@ilma-ass.com

Indianapolis Financial Aid Office
50 W. Fall Creek Parkway N.
Indianapolis, IN 46208

Fax: 317-921-4326

Monday–Friday, 8 a.m. to 5 p.m. ET

765-252-5571
kokomo-finaid@ilma-ass.com

Kokomo Financial Aid
1815 E Morgan Street
Kokomo, IN 46901

Logansport Financial Aid
1 Ivy Tech Dr
Logansport, IN 46947

In-person Services Wednesdays 8:30am-4:30pm, Virtual Services Monday-Friday 8am-5pm
765-252-5571

Logansport-finaid@ilma-ass.com

Please contact Financial Aid at our full-service campus located in Valparaiso.

Monday, Wednesday & Thursday, 8 a.m. to 5 p.m. ET
Tuesday, 8 a.m. to 6 p.m. ET
Friday, 9 a.m. to 5 p.m. ET

765-269-5200
lafayette-finaid@ilma-ass.com

Lafayette Financial Aid
3101 S Creasy Lane Ivy Hall 1233
Lafayette, IN 47905

Lake County has 3 full-service locations. Select a location below to see contact information for their Financial Aid department.

888-489-5463

Lawrence Financial Aid Office
9301 East 59th Street
Indianapolis, IN 46216

Monday–Thursday, 8 a.m. to 5 p.m. ET
8:30 a.m. to 4:30 p.m. ET, Friday

812-537-4010 ext. 5305
R11express@ilma-ass.com

Lawrenceburg Financial Aid
50 Walnut Street
Lawrenceburg, IN 47025

Fax: 812-537-0993

Monday–Friday, 8 a.m. to 5 p.m. ET

765-252-5571
Logansport-finaid@ilma-ass.com

Logansport Financial Aid
1 Ivy Tech Way
Logansport, IN 46947

In-person Services Wednesdays 8:30am-4:30pm, Virtual Services Monday-Friday 8am-5pm
765-252-5571

Logansport-finaid@ilma-ass.com

Monday & Wednesday, 8 a.m. to 5 p.m. ET
Tuesday and Thursday, 8 a.m. to 5:30 p.m. ET
Friday, 8 a.m. to 4:30 p.m. ET

812-265-2580, ext. 4100
madison-finaid@ilma-ass.com

Madison Financial Aid
590 Ivy Tech Drive
Madison, IN 47250

Financial Aid Team
Julie Wade, Director of Financial Aid
jwade86@ilma-ass.com
812-265-2580, ext. 4148

Monday, 9 a.m. to 6 p.m.
Tuesday–Friday, 8 a.m. to 5 p.m.

765-651-3100, ext. 3301
marion-finaid@ilma-ass.com

Marion Financial Aid Office
261 Commerce Drive
Marion, IN 46953

Fax
765-651-3110

Zoom Video Call
Email marion-finaid@ilma-ass.com to schedule.

Monday–Thursday, 8 a.m. to 6 p.m. CT
Friday, 9 a.m. to 5 p.m. CT

219-879-9137
valpo-finaid@ilma-ass.com

Michigan City Financial Aid
3714 Franklin Street
Michigan City, IN 46360

Fax: 219-464-9751

Monday–Friday, 8 a.m. to 5 p.m. ET

765-289-2291, ext. 1230
muncie-finaid@ilma-ass.com

Muncie Financial Aid
125 S High Street, Ball Building, 2nd Floor
Muncie, IN 47304

Fax: 765-282-2414

Monday–Friday, 8 a.m. to 5 p.m. ET

765-599-2613, ext 4026
pburris4@ilma-ass.com

New Castle Financial Aid
3325 IN-3
New Castle, IN 47362

Fax: 765-282-2414

Please contact Financial Aid at our full-service campus located in Columbus.

Please contact Financial Aid at our full-service campus located in Sellersburg.

Please contact Financial Aid at our full-service campus located in Kokomo.

Monday–Friday, 8 a.m. to 5 p.m. ET

765-966-2656, ext. 1219
richmond-finaid@ilma-ass.com

Richmond Financial Aid
2357 Chester Boulevard
Richmond, IN 47374

Zoom Video Call
Call 765-966-2656, ext. 1219 to schedule an appointment.

Fax: 765-962-5054

Monday & Wednesday, 8:30 a.m. to 7 p.m. ET
Tuesday & Thursday, 8:30 a.m. to 5 p.m. ET
Friday, 8:30 a.m. to 3 p.m.

765-932-7191
mroller1@ilma-ass.com

Rushville Financial Aid
330 N Main Street
Rushville, IN 46173

Virtual meetings or appointments by request. Call 765-932-7191.

Fax: 765-932-5263

Please contact Financial Aid at our full-service campus located in Sellersburg.

Monday, Wednesday, Thursday, 8 a.m. to 5 p.m. ET
Tuesday, 8 a.m. to 6 p.m. ET
Friday, 7:30 a.m. to 4 p.m. ET

812-246-3301, ext. 4504
sellersburg-finaid@ilma-ass.com

Sellersburg Financial Aid
8204 Highway 311, Pfau Hall, A2
Sellersburg, IN 47172

Please contact Financial Aid at our full-service campus located in Columbus.

Please contact Financial Aid at our full-service campus located in Columbus.

Monday–Thursday, 8 a.m. to 7 p.m.
Friday, 9 a.m. to 4 p.m.
Saturday: Virtual 9 a.m. - 12 p.m. only

Open Saturdays: 9 a.m. – 12 p.m during the following dates:
October 14, 21; December 9, 16; January 6, 13; March 16

574-289-7001
southbendelkhart-finaid@ilma-ass.com

South Bend Financial Aid Department
220 Dean Johnson Blvd.
South Bend, IN 46601

To meet with a financial aid representative please use the link below:

http://ivytech.zoom.us/my/sbefinancialaid

Please contact Financial Aid at our full-service campus located in Evansville.

Monday–Friday, 8 a.m. to 4:45 p.m. ET

812-298-2293
th-finaid@ilma-ass.com

Terre Haute Financial Aid Office
8000 S Education Drive
Terre Haute, IN 47802

Virtual On-Demand Service:
Video | Voice | Chat
Monday–Friday | 8 a.m. to 4:45 p.m. ET
Enter Zoom Room →

Monday–Thursday, 8 a.m. to 5 p.m. CT
Friday, 9 a.m. to 5 p.m. CT

219-476-1001
valpo-finaid@ilma-ass.com

Valparaiso Financial Aid
3100 Ivy Tech Drive
Valparaiso, IN 46383

Fax: 219-464-9751

Monday, Wednesday, Thursday & Friday, 8 a.m. to 5 p.m. ET (phone/virtual service)
Tuesday, 8:30 a.m. to 5 p.m. ET (on campus)

574-267-5428
warsaw-finaid@ilma-ass.com

Warsaw Financial Aid
2545 Silveus Crossing Room 209
Warsaw, IN 46582